Report 16.21 Students with Disabilities – Overdue Plan Review and Reevaluation Meetings Student List
(Updated 10/1/2025)
Description: Reports student details of students who are Eligible and Participating Students with Disabilities who are either
1) overdue on Plan Review or Reevaluation meeting as of the Report As Of Date,
2) their most recent plan review or reevaluation meeting was held late, or
3) their meetings are on-time.
Note: Overdue meetings that are not yet held AND are Non-Compliant are used for CDE monitoring. Non-Compliant is defined by Meeting Delay Code = 90 or no Meeting Delay Code.
Meetings held late will continue to appear on the report until a subsequent meeting is held.
Report Type: Real-Time
Data As Of: User Defined
Security Role(s) Required: Fall 1, EOY 4
Basic selection criteria:
-
Students included: Students with a qualifying enrollment who have an SWDS record effective on the Report As Of Date where Status = 1 (Eligible and Participating), most recent enrollment included
-
Grade Levels = PS, TK – 12
- Enrollment Status = Primary (10), Short Term (30), Non-ADA (50)
- In cases where more than one enrollment record overlaps the report period, priority is given as follows: Primary Enrollment (10), Short Term (30), and then Non-ADA Enrollments (50).
-
Students whose most recent SENR record on report date = E155 or E156 (YearEndEnrollmentExit) are considered part of the qualifying enrollment
-
Special Education most recent records included:
-
SWDS – Most recent SWDS record, regardless of LEA, on the Report As Of Date has Status Code = 1 (Eligible and Participating)
- PLAN – Most recent PLAN record, regardless of LEA, on or before Report As Of Date (sorted by PLAN Effective Start Date)
- MEET – Most recent two MEET records where Plan Review = Y and Meeting Date is on or before Report As Of Date
- MEET – Most recent two MEET records where Evaluation Type = 40 (Reevaluation) and Meeting Date is on or before Report As Of Date
- MEET – Most recent MEET record where Plan Review = Y and Pending As Of Date is populated and on or before Report As Of Date
- MEET – Most recent MEET record where Evaluation Type = 40 (Reevaluation) and Pending As Of Date is populated and on or before Report As Of Date
- MEET – Most recent MEET record where Evaluation Type = 10 (Part B Initial) or 15 (Part C Initial), and Meeting Date is on or before Report As Of Date
Note – when there is more than one MEET record with the same Meeting Date, Pending As Of Date, Plan Review Indicator and Evaluation Type, for the same SSID, priority is given to the MEET record overlapping the qualifying enrollment for the same Reporting LEA and record with the SELPA for the current SELPA-LEA relationship on the Report As Of Date. If none are from the same LEA, then sort by descending CDS code.
- Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment.
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected.
- Academic Year
- As of Month – default is current month
- As of Day – default is current day
- LEA
- Gender
- Ethnicity/Race
- Grade Level
- Primary Disability Category Code
- Education Plan Type
- Monitoring Category
- English Language Acquisition Status
- Socio-economically Disadvantaged
- Title I Part C Migrant
- Homeless Program Eligible
- Foster Youth
- Student Age – default to 0-22 years*
- Meeting Delay Code
- Non-Compliant**
*Student Age Filter is calculated based on the student’s Age as of the Report As Of Date (Calculation: Report As Of Date minus Birth Date from SINF).
** Calculation for Y, if Monitoring Category is:
- Overdue Plan Review or Overdue Reevaluation, No Pending Record
- Overdue Plan Review with Pending Record and Meeting Delay code = 90 or Null
- Overdue Reevaluation with Pending Record and Meeting Delay code = 90 or Null
- Plan Review Held Late and Meeting Delay code = 90 or Null
- Reevaluation Held Late and Meeting Delay code = 90 or Null
Report Logic
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| Column | Rules |
|---|---|
| 1 | PLAN Field 23.09 – Reporting SELPA Note: SELPA Code and Name are derived from the most recent PLAN record for the student and may not necessarily be a SELPA associated with the Reporting LEA rendering the report. |
| 2 | Use data element name from CALPADS Security Model |
| 3 | PLAN Field 23.04 – Reporting LEA |
| 4 | Use data element name from CALPADS Security Model |
| 5 | PLAN Field 23.10 – District of Special Education Accountability |
| 6 | Use data element name from CALPADS Security Model |
| 7 | SENR Field 1.05 – School of Attendance If more than one enrollment on Report As Of Date, priority is given to Primary enrollment status. |
| 8 | Use data element name from CALPADS Security Model |
| 9 | SENR Field 1.08 – SSID number |
| 10 | SENR Fields 1.12 (Last Name), 1.10 (First Name), 1.11 (Middle Name) |
| 11 | SENR Field 1.24 – Grade Level Code |
| 12 | PLAN Field 23.03 – Local Record ID |
| 13 | SINF Field 2.19 – Student Gender Code |
| 14 | SINF Field 2.23 – Hispanic Ethnicity Indicator and SINF Fields 2.25–2.29 – Race Codes |
| 15 | SINF Field 2.18 – Student Birth Date |
| 16 | PLAN Field 23.14 – Primary Residence Code |
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| Column | Rules |
|---|---|
| 17 | Monitoring Category Calculation: • Timely Plan Review/Reevaluation Meeting: Students with Disabilities not appearing in any other count. • Overdue Plan Review Meeting, Pending Record: Most recent MEET record has Meeting Date >365 days from Report As Of Date and a more recent pending record ≤ Report As Of Date where Plan Review = Y. • Overdue Plan Review Meeting, No Pending Record: Same criteria as above but no pending record exists. • Overdue Reevaluation Meeting, Pending Record: MEET record Meeting Date >1095 days or SWDS Initial Entry Start Date >1095 days and a pending MEET record exists. • Overdue Reevaluation Meeting, No Pending Record: Same as above but no pending MEET record. • Plan Review Held Late: Most recent Plan Review meeting held <365 days but previous was >365 days apart. • Reevaluation Held Late: Most recent Reevaluation meeting held <1095 days but previous was >1095 days apart. |
| 18 | Non-Compliance (Yes/No Indicator): Yes if Monitoring Category = Overdue Plan Review (No Pending), Overdue Reevaluation (No Pending), or if Pending/Delay Code = 90 or blank for applicable cases. |
| 19 | Days Elapsed Since Meeting: Difference between Report As Of Date and Meeting Date. Blank if Pending As Of Date populated. |
| 20 | Days Elapsed Since Meeting Due Date: • Overdue Plan Review (no pending): Days between Report As Of Date and last MEET record (Plan Review=Y or Type=10/15) minus 365. • Overdue Reevaluation (no pending): Days between Report As Of Date and last MEET record (Type=10/15/40) minus 1095. Otherwise blank. |
| 21 | Date of Last Plan Review – Most recent MEET record (Plan Review = Y). Blank if none. |
| 22 | Date of Last Reevaluation – Most recent MEET record (Evaluation Type = 40). Blank if none. |
| 23 | Date of Last Initial Part B Evaluation – Most recent MEET record (Evaluation Type = 10). Blank if none. |
| 24 | MEET Field 24.10 – Special Education Referral Date (Initials Only). Populated only for certain Monitoring Categories. |
| 25 | MEET Field 24.12 – Initial Evaluation Parental Consent Date (Initials Only). Populated only for certain Monitoring Categories. |
| 26 | MEET Field 24.04 – Reporting LEA. Populated only for certain Monitoring Categories. |
| 27 | MEET Field 24.13 – Special Education Meeting Date. Populated only for certain Monitoring Categories. |
| 28 | MEET Field 24.14 – Pending As Of Date. Populated only for certain Monitoring Categories. |
| 29 | MEET Field 24.15 – Meeting Delay Code. Populated only for certain Monitoring Categories. |
| 30 | MEET Field 24.16 – Meeting Activity–Evaluation Type Code. Populated only for certain Monitoring Categories. |
| 31 | MEET Field 24.17 – Meeting Activity–Plan Review Indicator. Populated only for certain Monitoring Categories. |
| 32 | MEET Field 24.18 – Evaluation Outcome Code. Populated only for certain Monitoring Categories. |
| 33 | MEET Field 24.19 – Parental Involvement Facilitation Code (Initial and Plan Reviews Only) - will only be populated for: •Timely Plan Review/Reevaluation Meeting, •Plan Review Held Late, •Overdue Plan Review Held Late with Pending Record, •Overdue Reevaluation with Pending Record. Any other monitoring category will be blank. |
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| Column | Rules |
|---|---|
| 34 | SWDS Field 22.10 – Special Education Initial Entry Start Date |
| 35 | SWDS Field 22.11 – Special Education Status Effective Start Date (Status Code = 1 – Eligible and Participating) |
| 36 | PLAN Field 23.11 – Special Education Plan Type Code |
| 37 | PLAN Field 23.12 – Special Education Plan Effective Start Date |
| 38 | PLAN Field 23.13 – Reason for Plan Record Code |
| 39 | PLAN Field 23.20 – Special Education Program Setting Code |
| 40 | PLAN Field 23.21 – Preschool Program Setting Service Location Code |
| 41 | PLAN Field 23.22 – Ten or More Weekly Hours in Setting Indicator |
| 42 | PLAN Field 23.23 – General Education Participation Percentage |
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| Column | Rules |
|---|---|
| 43 | PLAN Field 23.33 – Special Transportation Indicator |
| 44 | PLAN Field 23.19 – Infant Regional Center Services Eligibility Indicator |
| 45 | PLAN Field 23.24 – Special Education Program Type Code |
| 46 | PLAN Field 23.15 – Disability 1 Code |
| 47 | PLAN Field 23.17 – Disability 2 Code |
| 48 | PLAN Field 23.16 – Disability Degree of Support |
| 49 | SENR Field 1.23 – Enrollment Status Code |
| 50 | SENR Field 1.22 – Enrollment Start Date |
| 51 | SENR Field 1.25 – Enrollment Exit Date |
| 52 | SENR Field 1.26 – Enrollment Reason Code |
| 53 | SENR Field 1.27 – Student School Completion Status |
Additional Resources
Understanding Report 16.21 - Late Plan Reviews and Eligibility Re-evaluations
Resource: CDE Video Box Site