IVR0034

Duplicate Record within File


Submission: MEET
Status: Active
Severity: Fatal
Input Validation: X
Data Discrepancy: N/A


ACTIVE DEFECTS:

None

ERROR DESCRIPTION:

Duplicate Record within File based on Operational Key

FIELDS VALIDATED:

  • 24.04 - Reporting LEA
  • 24.06 - SSID
  • 24.09 - Reporting SELPA
  • 24.13 - Special Education Meeting Date
  • 24.14 - Pending As Of Date

SUGGESTED RESOLUTION:

Understanding the Error:

The Special Education Meetings (MEET) file submitted contains two records that CALPADS interprets as the same record. Both records have the same operational key: Reporting LEA, SSID, Reporting SELPA and Special Education Meeting Date, and Pending As Of Date. These are the fields that CALPADS uses to uniquely identify a record in the ODS. Therefore, there can't be two records with the same unique identifiers.

Things to check for in submission: Verify that the fields listed in the Fields Validated column are correct in the submitted file.

Suggested Resolution:

1) Delete one of the duplicate records and resubmit the file.

OR

2) If file produced from local SES, contact vendor/technical resource to determine reason for duplicate record and to determine how to resolve the problem.

NOTES:

N/A

UPDATE:

N/A

ADDITIONAL INFORMATION:

None


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