Report 16.15: Students with Disabilities – Student Services by Primary Disability (Fall 1)

(Pending Update)

Description: Reports the counts of students with disabilities by services received and primary disability category .

Report Type: Snapshot / Certification (Fall 1)

Security Roles: SELPA Reports

Data As Of:

• Snapshot version Fall 1: Census Day

Basic selection criteria:

• Students Included: Students with a qualifying enrollment who have an SWD Plan record (PLAN) and services (SERV records) effective on the Report Date (Census Date) at the same Reporting LEA as the qualifying enrollment and SWDS status of Eligible and Participating on the Report Date.

• Qualifying Enrollment:

  • Most Recent Open Enrollment at any time during the Report Period (See CALPADS Glossary: Enrollment, Open; Report Period). Most Recent = The “most recent” SENR record is defined as the last enrollment based on the last Student Enrollment End Date on or after the report period start date. In cases where more than one SENR record overlap the reports period within an LEA, priority is given to Primary Enrollments, Short Term, then Non ADA Enrollments. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code (sorted on reference key), and CDS.
  • Enrollment Status Code = Primary (10), or short-term (30), 50 (Non-ADA)
  • Default Grade Level = IN, TD, PS, KN-12

• Qualifying Special Education Data:

  • SERV record overlapping report date (Census Date) and qualifying enrollment for same Reporting LEA where Plan effective start date <= the report date and (derived) Plan Effective End date > = the report date.
  • Most recent SWDS record on Census Date for the student has Status Code of Eligible and Participating where Status Effective Start date <= the report date and (derived) Status Effective End date > = the report date.

• Student Information (SINF), Student Program (SPRG) and Student English Language Acquisition (SELA) and Foster Youth data used for selecting student subgroups (e.g. Race/Ethnicity, Homeless, EL, etc.) are selected from the most recent record that overlaps the qualifying enrollment

• Note:

• For a student to appear in a SELPA count, they must have the SELPA code reported on the SERV record that overlaps the qualifying enrollment at the same reporting LEA as on the SENR record AND the SELPA code from the SERV record has a reporting relationship with the Reporting LEA.
• This report displays LEA totals for the students within the SELPA. Please note, the LEA totals are only including aggregates from the students that belong to the SELPA.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

• Academic Year
• LEA
• Status
• SELPA Code
• Gender
• Ethnicity/Race
• Grade Level
• Service Category
• Education Plan Type
• General Education Participation Percentage Range
• English Language Acquisition Status
• Socio-Economically Disadvantaged
• Title I Part C Migrant
• Homeless Program Eligible
• Foster Youth
• Student Age – Defaults to 0 – 22 years. Calculation: Census Date minus Birth Date from the most recent SINF overlapping qualifying enrollment

Report Logic:

Click image to expand

Column	Rules
1	SELPA Code - Reporting SELPA from SPED record
2	SELPA Name - Use data element name from CALPADS Security Model
3	Revision ID
4	Revision Date
5	Service Category – Collapsable --
Calculated - All services are categorized under the following category based on the hundreds code in the code set. For example, 210 is rolled under the 200 category.
Service Categories:
	- 200s – Infant Services
	- 300s – Instructional Services
	- 400s – Occupational and Physical Services
	- 500s – Social, Behavioral and Psychological Services
	- 600s – Low Incident Services
	- 700s – Visual and Hearing Services
	- 800s – Transition Services
	- 900s – Other Services
	If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate
6	Special Education Service Display Code and description, display only if count in service >0
7	Total Students is a total unduplicated count of SSIDs at each aggregate level. – If a student was reported under more than one disability category, count the student only once. If the student was reported under more than one school, count the student only once in this aggregate
	- SELPA Total – For this aggregate at the SELPA level – count student only once. If student is receiving more than one service at the SELPA, count the student only once.
	- LEA Total – For this aggregate, Count the student only once if they are receiving more than one service.
8	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Intellectual disability (210)
9	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Hard of hearing (220)
10	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Deafness (DEAF)/Hearing impairment (HI) (230)
11	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Speech or language impairment (SLI) (240)
12	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Visual impairment (VSI) (250)
13	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Emotional disturbance (ED) (260)
14	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Orthopedic impairment (OI) (270)
15	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Other health impairment (OHI) (280)
16	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Established medical disability (EMD) (281)
17	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Specific learning disability (SLD) (290)
18	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Deaf-blindness (DB) (300)
19	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Multiple disabilities (MD) (310)
20	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Autism (AUT) (320)
21	PLAN Field 23.15 Disability 1 – calculated: Unduplicated count of SSIDs with a Disability Code = Traumatic brain injury (TBI) (330)

Additional Resources

CALPADS Code Sets

List of frequently asked Special Education-related questions for CALPADS.

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Provides additional information on Special Education and Student Services.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The code definitions are listed in this document.