Report 8.1 / 8.1a / 8.1b / 8.1c: Student Profile - List
(Updated 10/31/2024)
Description: Reports a list of individual student data that supports aggregate views in other reports
Report Type: Snapshot (Fall 1)
Security Roles: Fall 1 Reports Role
Data As Of:
- 8.1 Student Profile – List: Includes Active students on the As Of date
- 8.1a Student Profile Exits – List: Includes students that exited between 5/15 (previous Academic Year) and Census Day (current Academic Year)
- 8.1b Student Profile Dropouts – List: Includes students that exited between the No Show From/Through Date Period (5/14/21 – 8/15/22)
- 8.1c Student Profile Dropouts – State View – List: Includes students reported as Dropouts in report 1.14 Dropouts Count – State View
Basic Selection criteria:
- 8.1 & 8.1a Grade Level = TK – 12, Enrollment Status = Primary (10), Secondary (20) or Short Term (30)
- 8.1b & 8.1c Grade Level = 07 – 12, Enrollment Status = Primary (10)
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- LEA
- Status
- School Type
- School
- Grade TK – 12
- Gender
- Ethnicity/Race
- Enrollment Status
- Gifted and Talented Education
- Transitional Kindergarten Program
- For academic year 23-24+ and prior: Filter will show no dropdown options (N/A).
- For academic year 22-23 and prior: Y/N Indicator, based on Education Program Code = 185 (Transitional Kindergarten)
- Socio-economically Disadvantaged
- NOTE: Free Meal program and Reduced Price Meal program criteria for SED includes Program Membership Start Dates from 7/1 – Census Day of current academic year.
- For 2020-2021 Only Free Meal program and Reduced Price Meal program criteria for SED includes Program Membership Start Dates from 7/1 – 12/31 of current academic year. - English Language Acquisition Status
- Title I Part C Migrant
- Title III Eligible Immigrant
- Students with Disabilities
- Exit Reason
- Completion Status
- Golden State Seal Merit Diploma
- Seal of Biliteracy
- Graduate Exemption
Report Logic
| Column | Rules |
|---|---|
| 1 | School code is derived from user ID permission and Expected Schools table |
| 2 | School Name is determined by #1 and the Expected Schools Table |
| 3 | SSID Field 1.08 - Unique identifier for the student assigned by the first California district of enrollment. This number follows the student throughout their enrollment within the California educational system |
| 4 | SINF Field 2.11 and 2.13 - The Student Legal first and last name of the student identified from birth verification document or through legal adoption, or name change) |
| 5 | SENR Field 1.09 - Identifier assigned to the student by a local educational agency. |
| 6 | SINF Field 2.19 - A coded value representing the person's gender |
| 7 | Ethnicity/Race - identified using SINF fields 2.24 (Student Hispanic Ethnicity Indicator), SINF 2.25 (Student Ethnicity Missing Indicator), SINF 2.26-2.30 (Student Race 1-5 Code), and SINF 2.31 (Student Race Missing Indicator) and the following rules: |
| 1) If the Student Hispanic Ethnicity Indicator (Field 2.24) = Y, always roll up to Hispanic, even if one or more races are selected or the Student Race Missing Indicator (Field 2.31) = Y | |
| 2) If Student Hispanic Ethnicity Missing Indicator (Field 2.24) = N or null and the Student Ethnicity Missing Indicator (Field 2.25) = Y or null and Student Race 1 - 5 Codes (Fields 2.26 - 2.30) is indicated, then roll up per rules outlined in 5 below. | |
| 3) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to "Missing". | |
| 4) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = Y, then roll up to "Missing." | |
| 5) If the Student Hispanic Ethnicity Indicator (Field 2.24) = N or null, and the Student Race Missing Indicator (Field 2.31) = N or null, and Student Race 1-5 Codes (Field 2.26 - 2.30) is indicated, then roll up as follows: | |
| • If a single race = American Indian or Alaska Native (100), roll up to American Indian or Alaska Native | |
| • If there is one or more of any of the Asian subgroups: ((201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian, and no other race category (100, 301, 302, 303, 304, 399, 400, 600, 700, 302, 303, 304, 399, 400, 600, 700) then roll up to Asian | |
| • If a single race = Filipino (400) roll up to Filipino(400) | |
| • If race includes Filipino (400) AND one or more of any of the Asian subgroups, [(201) Chinese, (202) Japanese, (203) Korean, (204) Vietnamese, (205) Asian Indian, (206) Laotian, (207) Cambodian, (208) Hmong, (299) Other Asian) and no other race category roll up to Filipino(400) | |
| • If there is one or more of any of the Native Hawaiian/Pacific Islander subgroups ((301) Hawaiian, (302) Guamanian, (303) Samoan, (304) Tahitian, (399) Other Pacific Islander) and no other race category (100, 201, 202, 203, 204, 205, 206, 207, 208, 299, 400, 600, 700) then roll up to Hawaiian/Pacific Islander. | |
| • If a single race = (600) Black or African American, roll up to Black or African American | |
| • If a single race = (700) White, roll up to White | |
| • If more than one of the following races: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian/Pacific Islander, White, roll up to "Multiple" | |
| Note: The above rules apply to Snapshot reports starting AY 2016-2017 and ODS reports. For ODS reports that display Ethnicity/Race and are generated in AY 2016-2017, the Filipino ethnicity will not be displayed as a separate ethnicity/race or counted within Asian ethnicity/race category. | |
| 8 | SENR Field 1.24 – Grade Level Code |
| 9 | SINF Field 2.18 – Student Birth Date |
| 10 | SINF Field 2.17 – Student Alias Last Name, SINF Field 2.15 Student Alias First Name, SINF Field 2.16 Student Alias Middle Name |
| 11 | SINF Field 2.42 – Student Preferred First Name, SINF Field 2.43 Student Preferred Last Name |
| 12 | SENR Field 1.22 – Enrollment Start Date |
| 13 | SENR Field 1.23 – Enrollment Status Code |
| 14 | SENR Field 1.25 – Enrollment Exit Date |
| 15 | SENR Field 1.26 – Student Exit Reason Code |
| 16 | SENR Field 1.27 – Student School Completion Status |
| 17 | SENR Field 1.30 – Student School Transfer Code |
| 18 | SENR Field 1.31 – District of Geographic Residence Code |
| 19 | SELA Field 12.15 – Primary Language Code |
| 20 | SELA Field 12.13 – English Language Acquisition Status Code |
| 21 | SELA Field 12.14 – English Language Acquisition Status Start Date |
| 22 | SINF Field 2.22 – Student Birth Country Code |
| 23 | SINF Field 2.21 – Student Birth State Province Code |
| 24 | SINF Field 2.20 – Student Birth City |
| 25 | SINF Field 2.36 – Student Initial US School Enrollment Date K – 12 |
| 26 | SINF Field 2.37 – Enrolled in US School Less Than Three Cumulative Years Indicator |
| 27 | SENR Field 1.25 - Grade Level Code equal to KN - 12, and SINF Field 2.18 - Student Birth Date equal to (determines age to be 3-21) and SINF Field 2.22 – Student Birth Country not equal to US (United States) or PR (Puerto Rico) and SINF Field 2.46 - Enrolled in US School less than 3 Cumulative Years equal to Y |
| 28 | SENR Field 1.29 – Student Met all UC/CSU Requirements Indicator |
| 29 | SPRG Field 3.13 - Ed Program Code equal to 127 (Gifted and Talented) |
| 30 | SPRG Field 3.13 - Ed Program Code equal to 135 (Migrant) |
| 31 | SPRG Field 3.13 - Ed Program Code equal to 191 (Homeless) |
| 32 | PLAN Field 23.11 - Ed Plan Type equal to 100 (IEP), 150 (IFSP) or 200 (ISP) – overlapping qualifying enrollment |
| 33 | SELA Field 12.13 - English Language Acquisition Status Code equal to EL (English Learner) status effective during the report period (using effective date) regardless of Reporting LEA |
| 34 | A yes or no indication of whether the student meets socio-economically disadvantage criteria |
| SINF Field 2.50 – Parent Guardian Highest Grade Level Code equal to 14 (Not a High School Graduate) - - OR | |
| SPRG Field 3.13 - Ed Program Code equal to 181 (Free NSLP) or 182 (Reduced NSLP) and SPRG 3.15 – Ed Program Membership Start Date equal to or greater than 7/1/ of reporting year and equal to or less than Census day of the reporting year – OR | |
| SPRG Field 3.13 - Ed Program Code = 135 (Migrant), 191 (Homeless) or 193 (Tribal Foster Youth) and SPRG 3.15 – Ed Program Membership Start Date equal to or greater than Fall 1 Census Day and SPRG 3.16 – Ed Program Membership End date blank or equal to or greater than Fall 1 Census Day – OR | |
| Foster Youth Indicator equal to Y AND Episode Start date less than or equal to Fall 1 Census Day and Episode End Date is blank or greater than or equal to Fall 1 Census Day – OR | |
| Direct Certification Indicator equal to Y AND Direct Certification Date less than or equal to November results – OR | |
| Student enrolled at a Juvenile Court School on Fall 1 Census Day | |
| 35 | PLAN Field 23.15 – Disability Code 1 |
| 36 | A yes or no indication of whether the student exit meets dropout criteria: SENR 1.26 – Enrollment Exit Date within Graduate/Dropout reporting window and no subsequent enrollment between 8/16 and Census day of Current Reporting Year and SENR 1.27 – Student Exit Reason Code = E140, E300, E400 or T380 - OR |
| SENR 1.27 – Student Exit Reason Code = E230 and SENR 1.28 – Student School Completion Status = 360 | |
| 37 | SPRG Field 3.13 - Ed Program Code equal to 185 (Transitional KN) Note: Starting AY 2023-2024 onward, data no longer Tracked as program. See “Grade” Filter to select TK |
| 38 | SPRG Field 3.13 – Ed Program Code equal to 192 (Armed Forces Family Member) |
| 39 | SINF FieldS 2.38/2.50 – Parent Guardian Highest Education Level Code. Y/N Indicator - if code = 14 then indicator = N, all other codes indicator = Y. See Parent Highest Education Level Matrix for calculating this indicator based on both Parent/Guardian1 and Parent/Guardian2 highest education level fields. |
| 40 | SINF FieldS 2.38 - Parent Guardian 1 Highest Education Level Code |
| 41 | SINF Field 2.50 - Parent Guardian 2 Highest Education Level Code |
Additional Resources
CALPADS File SpecificationsForm
Look for Student Enrollment (SENR), Student Information (SINF), Student English Language Acquisition (SELA), Student Program (SPRG) tabs for the fields indicated in the report logic.
Glossary References
Funding Eligible
English Learner
Primary Language
Foster Youth
Socio-Economically Disadvantaged Subgroup
Homeless
Met UC/CSU Requirements
Migrant
Title III Eligible Immigrant
Students with Disabilities
Transitional Kindergarten