Report 5.3 - Program Participants - Student List
(Updated as of 05/01/2026)
Description: Captures and reports students who have program participation at all the schools they were enrolled at over the year.
Report Type: Snapshot/Certification (EOY 2) ODS Academic Year
Security Roles: EOY Reports
Report Period:
- Snapshot version EOY 2 Report Period (July 1 thru June 30 of the reporting year)
Basic Selection Criteria:
- Any open or closed enrollment within the LEA at any time during the Report Period
- Student Information record that falls wholly or in part within a qualified enrollment.
- Enrollment Status Code = 10, 20, or 30
- Grade Level = TK-12
- Program record exists at any time during the Report Period that overlaps the enrollment
For the Title I Part A Basic School-wide program, a qualifying enrollment at any time during the Report Period are included:
- Enrollment status = 10 or 30
- Grade Level = TK-12
For the NCLB Title I Part A Basic Targeted (122) program, only students that have Education Services with an Education Service Academic Year in the current reporting year are included
Exceptions to Programs included:
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If school = Title 1 Part A Basic School-wide School for the same Academic Year as selected for the report, then students in that school are not included for the following program: Title 1 Part A Basic Targeted (122), even if they have program records for that program.
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Only include NCLB Title I Part A Neglected (174) records where Reporting LEA does not have a NCLB Title I Basic School-wide (121) or NCLB Title I Targeted (122) record
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If a student participated in the same program multiple times with the same education services at a single school during the Report Period, the student is reported with the most RECENT program at the school
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If a student participated in the same program multiple times with multiple education services at a single school, the student is counted once in each service at the school.
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If a student participated in multiple programs at a single school during the Report Period, the student is reported in each program at the school
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If a student participated in the same program at different schools during the Report Period, the student is reported in the program at each school
Students With Disabilities - SPED record in ODS with Education Plan Type (Field 14.24) = 100 (IEP/IFP), 150 (IFSP), or 200 (ISP) AND (Plan Set Start Date <= Reporting Period Through (End) Date and either ((Plan Set has no End date) or (Plan Set Exit Date >= Reporting Period From (Start) Date)))
Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected
- Academic Year
- LEA
- Status (Snapshot)
- School Type
- School
- Grade
- Gender
- Ethnicity/Race
- Enrollment Status
- Title I Part C Migrant
- Socio-economically Disadvantaged
- Student with Disabilities
- Gifted and Talented Education
- Title III Eligible Immigrant
- Education Program
- Education Service
- User Comments
Report Logic
Click image to expand
| # | Column | Description |
|---|---|---|
| 1 | School Code | Derived from user ID permission and Expected Schools table |
| 2 | School Name | Determined by #1 and the Expected Schools Table |
| 3 | SENR Field 1.08 | SSID attributed to the school with the most recent enrollment within the LEA |
| 4 | SINF Fields 2.11, 2.15 | Legal First Name and Legal Last Name |
| 5 | SINF Field 2.10 | Local Student ID |
| 6 | SINF Field 2.19 | Gender (M, F, or X) |
| 7 | SENR Field 1.25 | Grade Level = KN–12 |
| 8 | Ethnicity/Race | Identified using SINF fields 2.23 (Student Hispanic Ethnicity Indicator), 2.24 (Student Ethnicity Missing Indicator), 2.26–2.30 (Student Race 1–5 Code), and 2.31 (Student Race Missing Indicator) per the following rules: 1. If Field 2.23 = Y, always roll up to Hispanic, even if one or more races are selected or Field 2.30 = Y 2. If Field 2.23 = N or null and Field 2.24 = Y or null and Race 1–5 Codes (Fields 2.25–2.29) are indicated, roll up per rule 5 3. If Field 2.23 = N and Field 2.30 = Y, roll up to Missing 4. If Field 2.23 = N or null and Field 2.30 = Y, roll up to Missing 5. If Field 2.23 = N or null, Field 2.30 = N or null, and Race 1–5 Codes (Fields 2.25–2.29) are indicated: • Single race = 100 → American Indian or Alaska Native • One or more Asian subgroups (201–208, 299) and no other race category (100, 301–304, 399, 400, 600, 700) → Asian • Single race = 400 → Filipino • Filipino (400) + one or more Asian subgroups and no other race category → Filipino • One or more Hawaiian/Pacific Islander subgroups (301–304, 399) and no other race category (100, 201–208, 299, 400, 600, 700) → Hawaiian/Pacific Islander • Single race = 600 → Black or African American • Single race = 700 → White • More than one of the above race categories → Multiple |
| 9 | Program Code & Enrollment Status | SPRG Field 3.13 (Program Code) = 108, 113, 162, 101, 174, 192, or 193, AND SENR Field 1.24 (Enrollment Status) = 10, 20, 30, or 40 |
| 10 | California Partnership Academy (113) | SPRG Field 3.13 (Program Code) = 113 AND SPRG Field 3.19 is valid per CDE California Partnership Academy List |
| 11 | Title I Part A Basic Targeted (122) | SPRG Field 3.13 (Program Code) = 122 AND SPRG Field 3.18 (Ed Service Title I Part A Basic) = 05, 06, 07, 08, 09, 10, 11, 12, or 13 |
| 12 | SPRG Field 3.15 | Program Membership Start Date falls within report period |
| 13 | SPRG Field 3.16 | Program Membership End Date falls within report period |
Additional Resources
CALPADS File SpecificationsForm
Look for Student Enrollment (SENR), Student Information (SINF) and Student Program (SPRG) tabs for the fields indicated in the report logic.
CALPADS Data Guide
Chapter 2.1.3 provides additional information on Student Programs .
CALPADS Code Sets
This document contains the current code values referenced in the file specifications for the coded value data elements. The program code definitions are listed in this document.
Consolidated Application and Reporting System (CARS)
The Consolidated Application and Reporting System (CARS) is a data collection system to apply for Categorical Program Funding and to report on the use of those funds.