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Report 16.12: Students with Disabilities - Education Plan by Primary Disability (EOY)

Description: Reports unduplicated counts of Students with Disabilities by LEA and School who are receiving services by Education Plan Type and Primary Disability Category. (Education plan types = 100(IEP), 150(IFSP), 200(ISP))

Report Type: Snapshot / Certification (EOY)

**Security Roles: SPED View

Data As Of:

  • EOY: July 1 – June 30 of reporting year

Basic selection criteria:

  • Students Included: Students with a qualifying enrollment who are Eligible and Participating in the Special Education program during the report period (7/1 – 6/30) and have a PLAN record effective during the report period at the same LEA as the enrollment.

  • Qualifying Enrollment:

o Open Enrollment at any time during the Report Period: 7/1 – 6/30 (See CALPADS Glossary: Open Enrollment; Report Period). In cases where more than one SENR record overlap the reports period within an LEA, priority is given to the SENR record overlapping the SWDS eligible and participating record and then priority is given to the most recent SENR record. In cases where more than one SENR record for a student with the same Enrollment Exit Date exists, use the top record ordered by descending order by Student Enrollment Start Date, Grade Level Code, and CDS.

o Enrollment Status Code = Primary (10), Short-term (30), or Non-ADA (50)

o Default Grade Level = IN, PS, TK-12

  • Qualifying Special Education Records:

o PLAN record effective during the qualifying enrollment for the same Reporting LEA where Plan Effective Start Date is effective during the Report Period

§ NOTE: PLAN information will be used in report only if the Reporting LEA from selected record matches the reporting LEA as the qualifying enrollment

o SWDS record effective during the qualifying enrollment (regardless of LEA) where Status = Eligible and Participating and Status Effective Start Date is effective during the Report Period

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status
  • SELPA
  • Gender
  • Ethnicity/Race
  • Grade Level
  • Education Plan Type – Education Plans 100, 150, 200
  • English Language Acquisition Status
  • Socio-economically Disadvantaged
  • Title I Part C Migrant
  • Homeless Program Eligible
  • Foster Youth
  • Student Age – Defaults to 0 – 22 years. Calculation: 6/30/academic year minus Birth Date from the most recent SINF overlapping qualifying enrollment.

Report Logic

Report 1.22 Screenshot


# Field Description
1 Reporting SELPA PLAN Field 23.09.
2 SELPA Name From CALPADS Security Model.
3 Special Education Plan Type Code PLAN Field 23.11.
4 Total Unduplicated Count Unduplicated count of SSIDs at each aggregate level. Students reported under multiple disability categories or schools are counted only once.
5 Disability Code 210 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 210.
6 Disability Code 220 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 220.
7 Disability Code 230 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 230.
8 Disability Code 240 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 240.
9 Disability Code 250 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 250.
10 Disability Code 260 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 260.
11 Disability Code 270 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 270.
12 Disability Code 280 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 280.
13 Disability Code 281 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 281.
14 Disability Code 290 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 290.
15 Disability Code 300 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 300.
16 Disability Code 310 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 310.
17 Disability Code 320 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 320.
18 Disability Code 330 Unduplicated count of SSIDs where PLAN Field 23.15 Disability Code 1 = 330.

Additional Resources

CALPADS File SpecificationsForm

Look for Special Education (SPED) tab for the fields indicated in the report logic.

CALPADS Data Guide

Provides additional information on Special Education adn Student Services.

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The code definitions are listed in this document.