Guide to CALPADS Reports¶
This page will help users navigate through the nuances of the different CALPADS reports by providing specific logic and mapped sources of each value.
Accessing Reports¶
There are two ways to access reports in CALPADS from the Navigation sidebar each providing different types of reports. An authorized user can either access it through the Certification status section or the Reports section.
Certification Status Section
LEA and SELPA users can access and review certification reports specific to their organizational level. The reports are similar to the snapshot report versions available in the Report section. Reviewing snapshot reports in this section facilitates a quicker path to certification.Reports Section
The report section offers more report types compared to the Certification Status path as revealed when the menu is expanded. Users may or may not be ble to access these reports depending on the roles, security level, and organizational type assigned.Report Features¶
Below are key features functionalities of the reports page users must be familiar with.
Breadcrumb
Indicates the path taken to reach the report as discussed in the Accessing Reports section.
Data Filter
Data for a report are selected using filters that are pre-defined for a report. Filter sequencing will be based on the first five most common filters (Academic Year, LEA, Status, School Type, and School) to reports. (View appears in the report header on some reports.) All additional filters will follow a sequence order that will be specific to each individual report. All filters will be read left to right. See “Filters” section for each report for more information. Note: Retired codes are not removed as values as they need to exist for prior year submissions and reports. The effective end dates for values in code sets will prevent future data from being submitted through an input validation.
Page Selection
Allows users presented with multiple pages of data, to scroll through or indicate page desired
Report Reload/Return to Parent Report
Allows users to refresh the generated report data. Or, if inside a child report, click on back option to return to parent report.
Zoom
Enables users to adjust the size of the report area.
Export Menu
Enables users to export the report in different file formats.
Enables users to print the report.
Find Text in Report
Enables users to search desired text or value typed in the box. Useful when searching for a student through name or SSID.
Report Summary
Enables users to adjust the size of the report area.
Report Drilling
Some reports are linked to other reports to reveal the detail that comprises the more summary level information on the originating report. The link is a hyperlink indicated by an underline.
Report Types¶
The CALPADS reports come in both Certification and Real Time versions, except for the following reports.
Below are the difference between the two versions.
Certification Reports vs RealTime Reports¶
| Feature / Notes | Certification Version | RealTime Version |
|---|---|---|
| Availability | Reports are only available during the submission period. | Reports are always available. |
| "As of" Date | Static; based on Census day (Fall 1 & 2) or entire academic year (EOY). | Defaults to current day; can be adjusted as desired. |
| Update Frequency | Updates as soon as a Certification is generated after changes are detected. LEA may have multiple Certifications per day. | Updates in real time as data is added/edited throughout the day. |
| Default Filter Parameters | May not include all options within dropdown filters (e.g., grade levels). | Default filters include all options within dropdowns. |
| Certification Errors | Reports do not include SSIDs triggering certification errors until errors are cleared. | N/A (real-time reflects all data as it exists). |
| Available Reports | LEA-level Certification Reports, SELPA Reports, County / Authorizing LEA Reports | LEA-level RealTime Reports, Accountability / Monitoring Reports |
Report Mapping Guides¶
The different mapping guides will help users navigate through the nuances of the different CALPADS report by providing specific logic and mapped sources of each value.