C/A Report 5.1 - County Program Participants - Count

Updated 5/16/2024

Description: Reports the total number of students with a qualifying enrollment who participated in any of the specified programs at any time during the Report Period at the LEA level for a selected county.

Report Type: (EOY 2)Snapshot

Security Role(s) Required: County (For COEs); Authorizing LEA Reports (For all other LEAs)

Report Period:

• Report Period (July 1 thru June 30 of the reporting year)

Basic Report Display Criteria:

• LEA Selection

  • Only LEAs who have certified their data are displayed on the C/A reports

  • Reports display data only for expected school types flagged as “Y- Yes” or “P- Permitted”

  • Schools that are expected with a type “Y” will report zeros if the data is certified with no counts

  • Schools that are expected with a “P” and have not submitted data for the report data type, the school will not display on the report if zeros are certified.

  • Permitted type schools will only display if they submit and certify data within the report type.

Basic Selection Criteria:

• Any open or closed enrollment within the LEA at any time during the Report Period qualifies for selection.

• Enrollment Status Code = 10, 20 or 30 for all programs except Title 1 Part A Basic School-wide.

• Enrollment Status Code = 10 or 30 for Title 1 Part A Basic School-Wide.

• Grade Level = TK-12

• Education Program Membership Start Date and End Date overlap open enrollment dates

• For the NCLB Title I Part A Basic Targeted (122) program, only students that have Education Services with an Education Service Academic Year in the current reporting year are included.
  

Report Filters:

Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

• Academic Year
• County
• LEA
• School Type
• School
• Grade
• Gender
• Race/Ethnicity
• Enrollment Status
• User Comments

Report Logic:

Column	Rules
1	LEA code is derived from user ID permission and Expected Schools table
2	LEA Name is determined by #1 and the Expected Schools Table
3	School Code is derived from user ID permission and Expected Schools table
4	School Name is derived from by #3 and the Expected Schools Table.
NOTE:	The counts in Columns 5-11 are based on the following rules.
	- count of SSID by program, attributed to schools with qualifying enrollment(s) in the report period AND have Education Program Membership Start Dates in the report period.
	- SENR 1.05 -School of Attendance equal to SPRG 3.05 – School of Attendance where SENR 1.23 - School Start Date falls within Report Period and SPRG 3.15 Program Membership Start Date is greater than or equal to Academic year start date and 3.16 Program Membership end date equals Blank or within Report Period
5	SPRG 3.13 – Program Code equal 108 – Opportunity
6	SPRG 3.13 – Program Code equal 113 – California Partnership Academy.
7	SPRG 3.13 – Program Code equal 162 – Pregnant or Parenting Programs
8	SPRG 3.13 – Program Code equal 193 – Tribal Foster Youth
9	SPRG 3.13 – Program Code equal 101 – 504 Accommodation Plan
10	SPRG 3.13 – Program Code equal 122 – NCLB Title I Part A Basic Targeted
11	SPRG 3.13 – Program Code equal 174 – NCLB Title I Part A Neglected AND Reporting LEA does not have any NCLB Title I Part A Basic School-wide or Targeted program records
12	NCLB Title 1 Part A Basic School-wide – count automatically generated from cumulative AY enrollment status. The count is derived from an unduplicated count by school of open and closed enrollments that occurred during the reporting year
13	SPRG 3.13 – Program Code equal 192 – Armed Forces Family Member

Additional Resources

CALPADS File SpecificationsForm

Look for Student Enrollment (SENR) and Student Program (SPRG) tabs for the fields indicated in the report logic.

CALPADS Data Guide

Chapter 2.1.3 provides additional information on Student Programs .

CALPADS Code Sets

This document contains the current code values referenced in the file specifications for the coded value data elements. The program code definitions are listed in this document.

Consolidated Application and Reporting System (CARS)

The Consolidated Application and Reporting System (CARS) is a data collection system to apply for Categorical Program Funding and to report on the use of those funds.