Report 1.1: Enrollment - Primary and Short-term Enrollment Count by Subgroup

(Updated 10/1/2025)

Description: Reports the primary and short-term enrollment counts for specific student subgroups at the school level. This report provides the California Department of Finance with enrollment counts used for budget projections and the federal government with counts of student subgroups for purposes of Title I funding. The data included in this report is publicly accessible from Dataquest and Ed-Data

Note: Records pulled are as of Census Day and will not necessarily align with totals from 1.17 LCFF report.

Report Type: Real Time / Certification (Fall 1)

Security Roles: Fall 1 Reports Role

Data As Of:

  • If Real Time version, user defined
  • If Certification version, Fall 1 Census Day (First Wednesday in October)

Basic selection criteria:

  • Students Included: Students with an open enrollment on the “Data As Of” date, where the Enrollment Status equals 10 (Primary) or 30 (Short-term) and is in Grade Levels TK – 12.

  • If more than one qualifying enrollment exists for a student, count in each school, unless both primary and short-term enrollment are within the same LEA. In that case, report and count the student only in the school of primary enrollment.

  • Note - Certification: Must have a SINF record that wholly or in part overlaps a qualified enrollment. Default Grade Level does not include PS since PS does not have to be certified.

Report Filters: Filters can be selected resulting in only totals for the selected filter being displayed – legend on bottom of last page of report states which filter/s were selected

  • Academic Year
  • LEA
  • Status – (Certification)
  • School Type
  • School
  • Grade
  • Gender
  • Enrollment Status
  • Ethnicity/Race
  • Student School Transfer Code

  • Adult Age Students with Disabilities in Transition Status

  • Age Eligibility Filter

    • For academic year 21-22 and prior: filter will show no dropdown options (N/A).
    • For academic year 22-23+:
    • All (KN-12, TK) – includes grades KN-12, based on the As of Date of the report, if this value is selected
    • Title 1 (5 - 17 year olds only) – includes ages 5-17 in whole years based on Student Birth Date and the As of Date of the report, if this value is selected.

Report Logic


Report1.1 Screenshot

Click image to expand

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Column Rules
1 School Code – Derived from user ID permission and Expected Schools table
2 School Name – Determined by #1 and the Expected Schools table. Leads to Report 1.2 Enrollment – Primary Status Student List
3 Enrollment Count – Count of all unique SSIDs with SENR Field 1.23 = (10) Primary or (30) Short-term AND SENR Field 1.25 = TK–12 (Snapshot default – see note on PS)
4 Prior Academic Year Enrollments – Display of prior year’s certified enrollment count
5 Count Difference – Difference between current AY enrollment count and prior AY certified enrollment count
6 English Learners – SELA Field 12.13 = EL (English Learner) status effective during the report period (using effective date), regardless of Reporting LEA
7 Title III Eligible Immigrants – SENR Field 1.25 = KN–12 AND SINF Field 2.18 (Birth Date → age 3–21) AND SINF Field 2.22 (Birth Country ≠ US/PR) AND SINF Field 2.46 (Enrolled in US school < 3 cumulative years = Y)
Column leads to Report 2.2 Title III Eligible Immigrants by Birth Country
8 Gifted and Talented – SPRG Field 3.13 = 127 AND 3.15 (Start Date ≤ Fall 1 Census Day) AND 3.16 (End Date blank or ≥ Fall 1 Census Day)
9 Title I Part C Migrant –
• AY < 2025–26 → Ed Program Code = 135 (Migrant) AND valid SPRG date rules
• AY ≥ 2025–26 → Identified by MSIN (Migrant Student Information Network)
10 Special Education – PLAN Field 23.11 = 100 (IEP), 150 (IFSP), or 200 (ISP) with overlapping qualifying enrollment
11 Socio-Economically Disadvantaged (SED) – Student included if any of the following apply:
CriteriaDescription
Parent EducationSINF Field 2.50 – Both parents/guardians not HS graduates
NSLPSPRG 3.13 = 181 (Free NSLP) or 182 (Reduced NSLP) with valid membership dates
Other ProgramsSPRG 3.13 = 135 (Migrant, AY < 2025–26), or MSIN Migrant (AY ≥ 2025–26), 191 (Homeless), 193 (Tribal Foster Youth) with valid dates
Foster YouthIndicator = Y with valid Episode dates
Direct CertificationIndicator = Y with certification date ≤ November results
Juvenile Court SchoolStudent enrolled on Fall 1 Census Day
12 FRPM Eligible – Count of unduplicated students that meet criteria for Economically Disadvantaged

Additional Resources

CALPADS File SpecificationsForm

Look for Student Enrollment (SENR), Student Information (SINF), Student English Language Acquisition (SELA), Student Program (SPRG) tabs for the fields indicated in the report logic.

Glossary References

Funding Eligible
English Learner
Foster Youth
Socio-Economically Disadvantaged Subgroup
Homeless
Migrant
Title III Eligible Immigrant
Students with Disabilities
Transitional Kindergarten